# Forecast vs actual

**For:** Manager | Admin
**You'll need:** Permission to view reports (your manager will know).

This report compares your budgeted labor cost against what you actually spent — variance in cost, scheduled vs actual hours, and labor as a percentage of revenue per location. Use it to tell whether the schedule held up to the plan.

## Open the report

1. In the left sidebar, click **'Reports'**.
2. On the Reports landing page, click the **'Forecast vs actual'** card.

## Filter the data

1. In the **'Start date'** and **'End date'** fields, set the date range.
2. (Optional) Open the **'Location'** dropdown and pick one or more locations.
3. Click **'Apply filters'**.

To start over, click **'Clear'**.

```{note}
Forecast vs actual needs a budget to compare against. If a location shows blanks in the budget columns, no forecast was loaded for that period — talk to your admin about importing one.
```

## Export

See {doc}`exports` for CSV, XLSX, and PDF details.

Each row is one location, with budget cost, actual cost, variance, scheduled hours, actual hours, and labor as a percentage of revenue.

## Verify it worked

For each row, variance equals actual cost minus budget cost — a positive number means you spent more than planned. Labor-as-percent-of-revenue equals actual cost divided by revenue for the same period.

## Related

- {doc}`labor-cost`
- {doc}`multi-location`
- {doc}`schedule-coverage`
- {doc}`exports`