Hours summary

Hours summary#

For: Manager | Admin You’ll need: Permission to view reports (your manager will know).

Hours summary aggregates worked hours per person and location over a date range. Use it to see who worked how much and where, without drilling into individual shifts.

Open the report#

  1. In the header, open the Reports dropdown.

  2. Under Workforce, click ‘Hours summary’.

Filter the data#

The filter panel sits at the top of the report.

  1. In the ‘Start date’ and ‘End date’ fields, set the date range.

  2. (Optional) Open the ‘Location’ dropdown and pick one or more locations.

  3. (Optional) Open the ‘Person’ dropdown and pick one or more people.

  4. (Optional) Open the ‘Status’ dropdown and pick one or more workflow statuses (‘Published’, ‘Confirmed’, ‘Approved’).

  5. Click ‘Apply filters’.

To start over, click ‘Clear’.

Export#

See Export a report (CSV, XLSX, PDF) for CSV, XLSX, and PDF details.

Columns in this report:

  • Employee

  • Location

  • Scheduled

  • Worked

  • Confirmed

  • Refused

  • Shifts

Read the total row#

A bold ‘Total’ row closes the report, summing scheduled hours and the variance across everyone currently on the list. It follows your filters — filter to one location and the total is that location’s.

Verify it worked#

Each row shows one person at one location. ‘Scheduled’ is the planned hours, ‘Worked’ is what actually happened, and ‘Shifts’ is the count of shifts that contributed.