How to unapprove a time entry

How to unapprove a time entry#

For: Manager You’ll need: A time entry with status ‘Approved’ in an open company period.

You’ll roll a single row back from ‘Approved’ to ‘Submitted’ when an approval was premature or wrong. Shiftavo clears the audit stamp and records the reason you give.

Unapprove the row#

  1. In the left sidebar, go to Planning → Management → Timesheet.

  2. Find the approved row.

  3. Click ‘Unapprove’ on the row.

  4. In the ‘Reason’ field, enter why you’re reversing the approval.

  5. Click ‘Confirm’.

What unapprove does#

  • The status flips back to ‘Submitted’.

  • The approver and approval timestamp are cleared.

  • Your reason is logged on the row’s history.

Verify it worked#

The row’s status badge reads ‘Submitted’ again. Opening the row’s history shows the unapproval entry with your reason.

Locked periods#

If the company period is closed, the row shows a “locked” banner and Shiftavo refuses to unapprove. See What a locked period looks like on the timesheet.