How to link a sick request to a prior illness#
For: Manager | Admin You’ll need: A ‘Pending’ sick-leave request on a spell-tracking policy with aggregation scope ‘Per PIW (admin-linked)’ and a configured linking window. See EFZG §3 spell linking.
You’ll mark a new sick spell as a continuation of an earlier one rather than a fresh entitlement, when the two fall inside the policy’s EFZG §3 linking window.
Open the request#
In the sidebar, open Company → Time & leave → Leave requests.
Click the row of the ‘Pending’ sick request you want to review.
Tap More → Manager → Leave requests.
Tap the ‘Pending’ sick request you want to review.
Spot the linking alert#
If a prior spell for this person ended inside the policy’s linking window, an alert renders below the review form, headed “Prior sick spell within linking window”:
A previous sick spell ended {end} ({gap} days ago, within the {window}-day EFZG §3 Sentence 2 linking window). If this spell is a recurrence of the same illness, check the box below to link entitlements. Otherwise (different illness), leave unchecked — fresh 6-week entitlement applies.
The alert names the prior spell’s end date and the days-ago gap — not its full range. The ‘Link to previous illness (same cause)’ checkbox sits below it.
If no prior spell qualifies, no alert appears — approve normally per How to approve a leave request.
The mobile app doesn’t show the linking alert or the prior spell’s dates. The ‘Links to previous illness’ switch is offered on the approve sheet for every sick request, whether or not a qualifying prior spell exists — so mobile can’t tell you which earlier illness you’d be continuing.
If you need to see the prior spell before deciding, review the request in the web app.
Link and approve#
Tick the ‘Link to previous illness (same cause)’ checkbox to mark this absence as a continuation.
(Optional) Add context in the ‘Review notes’ textarea — doctor’s note reference, conversation with the worker. The person sees these notes.
Click ‘Approve’.
In the ‘Approve leave request?’ dialog, click ‘Approve request’ to confirm.
If you decide the new request is a separate illness instead, leave the box unticked and approve normally — Shiftavo will start a fresh spell.
Tap Approve at the bottom of the request.
Turn on ‘Links to previous illness’ in the sheet to mark this absence as a continuation.
(Optional) Add context in ‘Notes (optional)’ — doctor’s note reference, conversation with the worker.
Tap Approve in the sheet to submit.
If the new request is a separate illness instead, leave the switch off and approve normally — Shiftavo will open a fresh spell.
What happens#
Status flips to ‘Confirmed’.
The link is stamped on the request itself — the ledger row is a normal Booking, the same as any approval.
Because the spells are linked, the original spell’s continued-pay clock keeps running rather than restarting.
The calendar event spawns and reviewer stamps are written exactly as in a normal approval.
Verify it worked#
You’re redirected to the leave requests list and a success toast confirms the approval; the request now carries a ‘Confirmed’ badge. The link to the previous illness is visible on the request — not in the How to view the leave ledger, where the row is an ordinary Booking.