How to link a sick request to a prior illness#
For: Manager | Admin You’ll need: A ‘Pending’ sick-leave request on a spell-tracking policy with a configured linking window. See EFZG §3 spell linking.
You’ll mark a new sick spell as a continuation of an earlier one rather than a fresh entitlement, when the two fall inside the policy’s EFZG §3 linking window.
Open the request#
In the header, go to Company → Leave requests.
Click the row of the ‘Pending’ sick request you want to review.
Tap More → Manager → Leave requests.
Tap the ‘Pending’ sick request you want to review.
Spot the linking alert#
If a prior spell for this person ended inside the policy’s linking window, an alert appears above the action buttons:
This person had a recent illness within the linking window. You can link this request as a continuation of that spell.
A ‘Link to prior illness spell’ checkbox sits below the alert with the prior spell’s date range shown for reference.
If no prior spell qualifies, no alert appears — approve normally per How to approve a leave request.
The mobile app doesn’t show the linking alert or the prior spell’s dates. The ‘Links to previous illness’ switch is offered on the approve sheet for every sick request, whether or not a qualifying prior spell exists — so mobile can’t tell you which earlier illness you’d be continuing.
If you need to see the prior spell before deciding, review the request in the web app.
Link and approve#
Tick the ‘Link to prior illness spell’ checkbox to mark this absence as a continuation.
(Optional) Add context in the ‘Admin notes’ textarea — doctor’s note reference, conversation with the worker.
Click ‘Approve’.
In the ‘Approve leave request?’ dialog, click ‘Approve request’ to confirm.
If you decide the new request is a separate illness instead, leave the box unticked and approve normally — Shiftavo will open a fresh spell.
Tap Approve at the bottom of the request.
Turn on ‘Links to previous illness’ in the sheet to mark this absence as a continuation.
(Optional) Add context in ‘Notes (optional)’ — doctor’s note reference, conversation with the worker.
Tap Approve in the sheet to submit.
If the new request is a separate illness instead, leave the switch off and approve normally — Shiftavo will open a fresh spell.
What happens#
Status flips to ‘Confirmed’.
A
SPELL_EXTENDtransaction is written instead of aSPELL_OPEN— the original spell’s continued-pay clock keeps running rather than restarting.The calendar event spawns and reviewer stamps are written exactly as in a normal approval.
Verify it worked#
The request reloads with a ‘Confirmed’ badge. In the How to view the leave ledger, the new row is tagged as a spell extension and references the original spell.