How to add, edit, or delete your own availability#
For: Shift worker You’ll need: Nothing.
You use the same forms as your manager, scoped to your own account.
Add an availability block#
Go to Planning → My availability in the left sidebar.
Click ‘Create recurring availability’, ‘Create one-time availability’, or ‘Create unavailability’ in the matching section.
Set a start and end. A recurring availability always repeats — its ‘Repeat availability’ box is already ticked, so set how often below it. One-time availability and unavailability don’t repeat.
Click ‘Save’.
The app asks what you’re adding before it opens the form, so the page is always titled after the kind.
Tap More in the bottom bar, then ‘Availability’.
Tap ‘+’ (the button at the bottom right on Android, top right on iPhone).
In the ‘Add availability’ sheet, choose one of its two options — each explains itself:
‘Available’ — “These are your regular work times, plus any single days you can work outside them.” The form is titled ‘Add availability’.
‘Unavailable’ — a holiday, private circumstances, and so on. The form is titled ‘Add unavailability’.
On an ‘Add unavailability’ form, set ‘Unavailability type’ — a plain ‘Unavailable’ block just blocks scheduling, while ‘Vacation’, ‘Sick’, ‘Unpaid’ and the other absence types go to a manager for approval.
Tap ‘Start’ and ‘End’ and set each.
To make it recurring, turn on ‘Repeat availability’ and set the frequency, interval, days, and end condition. That toggle is the only thing separating a recurring block from a one-time one — the sheet has no separate option for either.
(Optional) Type anything worth saying in ‘Notes’.
Tap ‘Save’ at the top right.
Times are shown and picked in your own timezone setting.
Edit a block#
Click the block in your overview.
Update fields and click ‘Save’. A change to a recurring block applies to the whole series (see How to edit an availability block).
A block your manager created for you shows a lock icon (‘Assigned by manager’) and opens read-only — ask your manager to change it.
Tap More in the bottom bar, then ‘Availability’.
Tap the block. This opens a read-only detail.
Tap ‘Edit’ at the top right.
Change ‘Start’, ‘End’, ‘Notes’, or — on a recurring block — the ‘Repeat availability’ pattern.
Tap ‘Save’.
The block’s type can’t be changed once it exists; the edit form states it as a read-only badge. Delete it and add the other kind instead. A block your manager created for you has no ‘Edit’ — ask them to change it. A leave-typed block (‘Vacation’, ‘Sick’, and the rest) carries no ‘Edit’ at all — it belongs to a live leave request. Its detail offers ‘Change end date’ and ‘Delete’ instead, on leave you entered yourself — ‘Delete’ only until the leave starts. Deleting is what withdraws the request.
Delete a block#
Open the block and click ‘Delete’.
In the ‘Delete item?’ dialog, click ‘Delete item’. A recurring block goes as a whole series.
Deleting your own leave block withdraws the leave request — until the leave starts. After that, ask your manager to revoke it.
Deleting lives inside the edit form, so the destructive verb sits with the screen that owns the block’s changes.
Tap More in the bottom bar, then ‘Availability’.
Tap the block, then ‘Edit’ at the top right.
Scroll to the bottom and tap ‘Delete’.
Confirm. On a repeating block the app warns you that this removes every occurrence.
Mobile always deletes the whole block or series — there’s no scope chooser. The web app deletes the whole block too.
Tip
Worker-facing equivalents are also documented under For shift workers — they cover the same forms with worker-language intros.
Verify it worked#
The new (or changed) block appears on your overview and calendar.