How to add, edit, or delete your own availability#
For: Shift worker You’ll need: Nothing.
You use the same forms as your manager, scoped to your own account.
Add an availability block#
Go to Planning → My availability in the header.
Click ‘Add recurring availability’, ‘Add one-time availability’, or ‘Add unavailability’ in the matching section.
Set a start and end, and (optionally) tick ‘Repeat availability’ for a pattern.
Click ‘Save’.
The app asks what you’re adding before it opens the form, so the page is always titled after the kind.
Tap More in the bottom bar, then ‘Availability’.
Tap ‘+’ (the button at the bottom right on Android, top right on iPhone).
In the ‘Add availability’ sheet, choose one — each option explains itself:
‘Recurring’ — your regular work times.
‘One-time’ — you can work on a specific date outside your regular schedule.
‘Unavailable’ — a holiday, private circumstances, and so on.
On an ‘Unavailable’ form, set ‘Unavailability type’ — a plain ‘Unavailable’ block just blocks scheduling, while ‘Vacation’, ‘Sick’, ‘Unpaid’ and the other absence types go to a manager for approval.
Tap ‘Start’ and ‘End’ and set each.
On a ‘Recurring’ form, turn on ‘Repeat availability’ and set the frequency, interval, days, and end condition.
(Optional) Type anything worth saying in ‘Notes’.
Tap ‘Save’ at the top right.
Times are shown and picked in your own timezone setting.
Edit a block#
Click the block in your overview or calendar.
Update fields and save. For recurring blocks pick ‘This’ / ‘Following’ / ‘All’ (see How to edit an availability block).
Tap More in the bottom bar, then ‘Availability’.
Tap the block. This opens a read-only detail.
Tap ‘Edit’ at the top right.
Change ‘Start’, ‘End’, ‘Notes’, or — on a recurring block — the ‘Repeat availability’ pattern.
Tap ‘Save’.
The block’s type can’t be changed once it exists; the edit form states it as a read-only badge. Delete it and add the other kind instead. A leave-typed block (‘Vacation’, ‘Sick’, and the rest) carries no ‘Edit’ at all — it belongs to a live leave request, which you cancel from ‘Leave’.
Delete a block#
Open the block and click ‘Delete’.
For recurring blocks pick the scope and confirm.
Deleting lives inside the edit form, so the destructive verb sits with the screen that owns the block’s changes.
Tap More in the bottom bar, then ‘Availability’.
Tap the block, then ‘Edit’ at the top right.
Scroll to the bottom and tap ‘Delete’.
Confirm. On a repeating block the app warns you that this removes every occurrence.
Mobile always deletes the whole block or series — there’s no ‘This’ / ‘Following’ / ‘All’ scope. Use the web app when you only want one occurrence gone.
Tip
Worker-facing equivalents are also documented under For shift workers — they cover the same forms with worker-language intros.
Verify it worked#
The new (or changed) block appears on your overview and calendar.