How to submit your availability

How to submit your availability#

For: Shift worker You’ll need: Availability mode turned on. See Always-available mode.

Tell your manager when you can work — either as a recurring pattern (e.g. every Monday morning), a one-off slot, or a block when you’re not available.

Add a recurring availability block#

  1. In the sidebar, open Planning → Availability and click ‘My availability’.

  2. In the ‘Available’ section, click ‘Create recurring availability’.

  3. Fill in the days, times, and how often it repeats.

  4. Click ‘Save’.

  1. Tap More → ‘Availability’.

  2. Tap +. An ‘Add availability’ sheet asks what kind you’re adding — it offers exactly two: ‘Available’ and ‘Unavailable’.

  3. Choose ‘Available’ — “These are your regular work times, plus any single days you can work outside them.”

  4. On the ‘Add availability’ form, tap ‘Start’ and ‘End’ to set the day and times.

  5. Turn on ‘Repeat availability’ and set the frequency (daily, weekly, monthly, yearly), how often it repeats, which days, and when it ends. This toggle is what makes the block recurring — the chooser has no separate recurring option.

  6. (Optional) Add a note.

  7. Tap ‘Save’ (top-right).

A recurring block keeps its clock time in your time zone, also when daylight saving time starts or ends.

Add a one-time availability block#

  1. On ‘My availability’, in the ‘Available’ section, click ‘Create one-time availability’.

  2. Pick the date and start / end times.

  3. Click ‘Save’.

  1. Tap More → ‘Availability’, then +.

  2. Choose ‘Available’ — the same option as above.

  3. On the ‘Add availability’ form, tap ‘Start’ and ‘End’ to set the date and times.

  4. Leave ‘Repeat availability’ off. That is the whole difference between a one-time block and a recurring one on the phone.

  5. Tap ‘Save’ (top-right).

Add an unavailable block#

  1. On ‘My availability’, in the ‘Unavailable’ section, click ‘Create unavailability’.

  2. Open the ‘Unavailability type’ dropdown and choose ‘Unavailable’ to simply block scheduling. Picking a leave type instead (Vacation, Sick, …) creates a leave request that needs approval — see How to request time off.

  3. Pick the date(s) and time range.

  4. Click ‘Save’.

  1. Tap More → ‘Availability’, then +.

  2. Choose ‘Unavailable’ — “Set your unavailability due to holidays, private circumstances, etc.”

  3. On the ‘Add unavailability’ form, leave ‘Unavailability type’ on ‘Unavailable’ to simply block scheduling. Picking a leave type instead (Vacation, Sick, …) creates a leave request that needs approval — see How to request time off.

  4. Tap ‘Start’ and ‘End’ to set the dates and times.

  5. Tap ‘Save’ (top-right).

Note

On mobile, tap a block to open its detail, then ‘Edit’ (top-right) to change it. A block’s kind is fixed once it exists — the edit form shows it as a read-only badge — so to change the kind, delete the block and add the other kind. ‘Delete’ sits at the bottom of the edit form. A block your manager created for you has no ‘Edit’ — ask them to change it.

Editing or deleting a recurring block always changes the whole series — neither the app nor the web asks for a scope. For the full form reference, see Availability.

Verify it worked#

The new block appears in the matching section of the ‘Overview’ tab on ‘My availability’.