How to set your calendar preferences

How to set your calendar preferences#

For: Manager | Shift worker | Admin You’ll need: Nothing.

You’ll set how the schedule calendar looks and behaves for you — which day the week starts on, how assignment names are rendered, the visible hour range, and how strict the validation messages are.

Most of these are web-only: the mobile app has no schedule grid to lay out, so it only carries the first day of the week and the validation-message level. Both are shared settings — change one anywhere and it applies everywhere.

Open your settings#

  1. Open the account menu (top-right) and click ‘Settings’.

  2. Find the ‘Calendar’ section.

Pick the first day of the week#

  1. Open the ‘First day of week’ dropdown.

  2. Choose the day the schedule grid should start on (typically ‘Monday’ in DACH, ‘Sunday’ in the US).

  1. Tap Settings in the bottom bar.

  2. Under Preferences, tap ‘First day of week’.

  3. Pick the day. It saves itself — there’s no ‘Save’ button.

Choose how people are shown on the calendar#

  1. Open the ‘Calendar person display’ dropdown.

  2. Choose:

    • ‘Avatar’ — show the person’s avatar (compact, good for dense schedules).

    • ‘Name list’ — show first and last names (better for printing or low-density views).

    • ‘Compact’ — the densest rendering, for very full schedules.

Choose which time zone the calendar shows#

  1. Open the ‘Calendar time zone display’ dropdown.

  2. Choose ‘Location time’ to show every shift in its location’s time, or ‘My time’ to show everything in your own time.

This is a display mode, not a time zone picker — your own time zone is set under How to change your language, region, and timezone.

Set the visible hour range#

The schedule grid only renders the hours you actually work in. Two fields control the range:

  1. In the ‘Calendar start time’ field, enter the earliest hour to show (for example ‘06:00’).

  2. In the ‘Calendar end time’ field, enter the latest hour to show (for example ‘22:00’).

Choose validation strictness#

Validation messages tell you when something violates a work policy, break rule, or assignment constraint.

Two settings control how loud they are:

  1. In the ‘Show validation messages - Calendar tooltip’ dropdown, choose what shows up on hover (errors only, errors + warnings, or everything).

  2. In the ‘Show validation messages - Shift assignment’ dropdown, choose what you see — and what blocks a save — on the shift and shift-assignment pages.

Managers only, and only the shift-assignment level — there is no calendar tooltip on a phone.

  1. Tap Settings in the bottom bar.

  2. Under Preferences, tap ‘Show validation messages’.

  3. Pick how much you want to see on the shift editor’s assignment rows: ‘Blocking’, ‘Blocking, Warning’, or ‘Blocking, Warning, Info’.

It’s the same setting as ‘Show validation messages - Shift assignment’ on the web.

Save#

Click ‘Save’.

Verify it worked#

Open the schedule. The grid starts on the day you picked, only the chosen hour range is visible, and assignments show as avatars or names per your choice.