How to approve a leave request

How to approve a leave request#

For: Manager | Admin You’ll need: A leave request with status ‘Pending’.

You’ll move a request from ‘Pending’ to ‘Confirmed’ — booking the hours, putting the absence on the calendar, and stamping the audit trail.

Open the request#

  1. In the header, go to Company → Leave requests.

  2. Click the row of the ‘Pending’ request you want to approve.

  1. Tap More → Manager → Leave requests.

  2. Tap the request carrying the ‘Pending’ badge.

Approve#

  1. (Optional) In the ‘Admin notes’ textarea, add context for your decision.

  2. Click ‘Approve’.

  3. In the ‘Approve leave request?’ dialog, click ‘Approve request’ to confirm.

  1. Tap Approve at the bottom of the request.

  2. (Optional) In the sheet that opens, type context in ‘Notes (optional)’.

  3. Tap Approve in the sheet to submit.

The app takes you back to the queue — an approved request is no longer waiting on you. If the server rejects the decision, the error is shown and nothing is booked.

Note

For sick-leave requests, the web review form shows an alert and a ‘Link to prior illness spell’ checkbox above the buttons when a prior spell falls inside the policy’s linking window; the mobile approve sheet offers a ‘Links to previous illness’ switch. See How to link a sick request to a prior illness for the full flow.

What happens#

  • Status flips to ‘Confirmed’.

  • A leave-balance transaction is written to the ledger — BOOKING for balance policies, SPELL_OPEN for spell policies. Hours are deducted from the worker’s balance.

  • A calendar event spawns on the schedule for the request’s date range, so the absence shows up everywhere shifts and coverage are read.

  • ‘Reviewed by’ and ‘Reviewed at’ are stamped with you and the current time.

Verify it worked#

The request reloads with a green ‘Confirmed’ badge. The buttons collapse to ‘Revoke’ in case you need to reverse it later. Open the How to view the leave ledger and you’ll see the new transaction at the top, with the hours signed negative.