What publishing a shift does#
For: Manager You’ll need: Nothing.
Publishing is what makes a shift visible to the people on it. A draft shift is yours alone; a published shift is on your team’s schedule.
What happens on publish#
The shift’s state changes from ‘Draft’ to ‘Published’ — Shiftavo stamps who published it and when.
Assigned workers see the shift on their schedule.
If your company uses shift acceptance, each assignee is asked to accept or decline.
There’s no separate step to “publish the assignments” — a person is on the shift or they aren’t, and publishing the shift is what shows it to them. An assignment doesn’t carry its own draft/published state; it just gains a worked-hours status (‘Published’ → ‘Confirmed’ → ‘Approved’) once the shift is over and time is recorded. See Shift lifecycle — from draft to approved.
What’s skipped#
A shift is skipped if it’s locked — i.e. one of its assignments is attached to an approved time entry. Locked shifts stay as they are; the rest of the batch still publishes.
Taking it back#
Published the wrong week? Unpublish it — that retracts the shift to draft, as long as nobody has clocked in and the shift hasn’t started yet. Once a shift has run or its hours are approved, unpublish is blocked; cancel it instead. See Shift lifecycle — from draft to approved.