How to edit a recurring shift#
For: Manager You’ll need: A recurring shift.
When you save changes to a recurring shift, Shiftavo asks how far the change should reach — ‘This shift only’, ‘This and following shifts’, or ‘All shifts in the series’.
Open the shift#
Click any occurrence in the series — from the calendar or the Shift list.
Tap Shifts in the bottom bar and tap any occurrence in the series.
The detail marks it — Part of a recurring series, with an Edit parent shift link when you need the pattern itself.
Tap Edit in the top bar (managers only).
Make your changes and save#
Edit any field.
Click ‘Save’ — the scope chooser modal opens.
Change any field.
Tap Save in the top bar (Done on iOS) — the Apply changes to sheet opens.
On an occurrence the repeat settings are locked; open the parent shift to change the pattern.
Choose the scope#
- ‘This shift only’
Only this occurrence is changed. The series’s pattern is untouched, and this occurrence is now an exception.
- ‘This and following shifts’
This occurrence and every later one are changed. The original series is split: the old series ends just before this date, and a new series starts here with your edits.
- ‘All shifts in the series’
The entire series is regenerated from your edits. Per-occurrence exceptions you previously set with ‘This shift only’ are preserved.
The dialog also has a ‘Preserve individual assignments’ checkbox, ticked by default. Leave it on to keep each occurrence’s assigned people; if you untick it, the assignments on every affected occurrence are replaced with the edited shift’s. When your edit changes the recurrence pattern itself, a ‘Recurrence Pattern Change’ info block in the dialog explains that the occurrences will be regenerated.
If your company uses shift acceptance, two more things happen on published occurrences. Anyone the save adds to an occurrence starts without an answer and is asked to accept it. And if you change the time or date, people who had already accepted or declined go back to ‘Pending’ and are asked again — unless the occurrence has started or they’ve clocked in.
Changing the time, date, location, or position withdraws any live marketplace offer on the occurrences the change reaches, whichever scope you pick, and everyone who responded is told — just as on a single shift.
Click your choice.
In the Apply changes to sheet, tap This occurrence only, This and following, or Entire series — the same three scopes, under mobile names.
If you also moved the start date and picked This and following or Entire series, a second sheet asks how the date change should apply — see How to change the date of a recurring shift.
Example: extending one Friday#
A shift runs Mon, Wed, and Fri, 09:00 – 17:00, for 20 occurrences. On Friday 12 June you change the end time to 18:00 and save:
‘This shift only’ — only 12 June runs to 18:00. That occurrence becomes an exception the parent series no longer overwrites.
‘This and following shifts’ — the old series ends on 10 June, and a new series starts on 12 June running 09:00 – 18:00.
‘All shifts in the series’ — all 20 occurrences regenerate at 09:00 – 18:00. Per-occurrence exceptions — like a note you added on 3 June — survive.
Whichever scope you pick, keep ‘Preserve individual assignments’ ticked, or the assignments on the affected occurrences are replaced.
Verify it worked#
A success toast confirms the change. Open neighbouring occurrences to confirm the scope behaved as you picked.