How to decline a leave request

How to decline a leave request#

For: Manager | Admin You’ll need: A leave request with status ‘Pending’.

You’ll reject a request — moving it from ‘Pending’ to ‘Declined’ without touching anyone’s balance.

Open the request#

  1. In the left sidebar, go to Company → Leave requests.

  2. Click the row of the ‘Pending’ request you want to decline.

Decline#

  1. In the ‘Admin notes’ textarea, add a reason. The worker can ask why later, and notes are how you remember.

  2. Click ‘Decline’.

  3. In the ‘Decline leave request?’ dialog, click ‘Decline leave request’ to confirm.

What happens#

  • Status flips to ‘Declined’.

  • No leave-balance transaction is written — no hours move.

  • Any orphan calendar event tied to the request is removed.

  • ‘Reviewed by’ and ‘Reviewed at’ are stamped with you and the current time.

Verify it worked#

The request reloads with a ‘Declined’ badge. The action buttons disappear because ‘Declined’ is a terminal state. The How to view the leave ledger shows no new row.

Tip

Declined requests stay in the list for audit. If the worker resubmits with different dates, that’s a fresh request — not an edit of this one.