How to read the shift status badge#
For: Manager You’ll need: Nothing.
Each row in the shift list ends with a colour-coded chip showing where the shift sits in its lifecycle.
What the colours mean#
‘Draft’ — visible to managers only. Shift workers don’t see it on their schedule yet.
‘Published’ — visible to the assigned shift workers; published shifts show on their personal schedule and in notifications.
‘Cancelled’ — kept for record but no longer expected to happen.
Note
A shift becomes ‘Published’ when you publish it through the Publish horizon or directly from the shift edit form.
With shift acceptance on#
If your company uses shift acceptance, a published shift with people on it shows their answers instead of ‘Published’:
‘Declined’ — at least one person declined. It wins over the other two, so a decline is never hidden.
‘Pending’ — nobody declined, but someone hasn’t answered yet.
‘Accepted’ — everyone on the shift accepted.
A published shift with nobody on it still reads ‘Published’. Answers go back to ‘Pending’ when a manager changes the shift’s time, location, or position before it starts, or unpublishes it.
Verify it worked#
Add a ‘Status’ filter on the planning list and set it to ‘Draft’. Every remaining row carries the ‘Draft’ badge — the badge and the filter read the same publish state.