Time accounts report#
For: Manager | Admin You’ll need: Permission to view reports (your manager will know).
The Time accounts report is the plus/minus hours standing for everyone at once — what moved in the period you picked, and the balance before and after it. Swiss companies get a second selection here for the Art. 17b night-work credit. Use it to spot who is drifting into overtime or into debt before it becomes a conversation.
Note
This is the report. The row-by-row ledger that produced these numbers — one line per accrual, adjustment, and payout — lives at Company → Time & leave → Time accounts; see How to view time compensation.
Open the report#
In the sidebar, open Reports → Time accounts.
The page opens on the ‘Working time’ selection. A ‘Night-work credit’ segment sits beside it, but only if a work policy in your company has the Art. 17b block active — otherwise there is nothing to select.
Filter the data#
Pick a range from the period dropdown in the toolbar: ‘Today’, ‘This week’, ‘Last week’, ‘This month’, ‘Last month’, ‘Last 30 days’, ‘Last 3 months’, ‘This year’, ‘Last year’, or ‘YTD’.
(Optional) Click the filter icon in the toolbar, choose ‘Location’, tick one or more locations, and click ‘Apply’.
(Optional) Open the filter menu again and do the same for ‘Person’.
Choosing ‘From’ or ‘To’ from that menu overrides the preset and switches the dropdown to ‘Custom’. Each filter you add shows as a chip under the toolbar — click the chip to change it, × to remove it, or ‘Clear’ to drop them all.
Important
The date range is not cosmetic here. ‘Worked (h)’, ‘Credited absence (h)’, ‘Target (h)’, ‘Adjustments (h)’, ‘Paid out (h)’ and ‘Net change (h)’ cover the selected range only. An absence that crosses the edge of the range is credited per day, so only its days inside the range count. ‘Opening balance (h)’ and ‘Balance (h)’ are cumulative from each person’s account start, so they don’t change when you narrow the range — they just move to the day before it and the day it ends.
Read the KPI row#
Four tiles sit above the table:
‘Accounts’ — how many people have a balance row in the range.
‘In plus’ — how many are above zero.
‘In minus’ — how many are below zero.
‘Outside bounds’ — how many crossed a soft bound set on their employment type. It turns amber when it isn’t zero.
Read the rows#
Each row is one person. ‘Manage columns’, the icon beside the filter icon, chooses which columns show; ‘Account start’ is the only one off by default.
Person
Employment type
Account start (off by default)
Opening balance (h)
Worked (h)
Credited absence (h)
Target (h)
Adjustments (h)
Paid out (h)
Net change (h)
Balance (h)
Opening balance + Net change = Balance. Net change is worked plus credited absence, minus target, plus adjustments. Every column sorts — click a header, click it again to flip the direction.
Two things can appear on a row:
‘Above upper bound’ / ‘Below lower bound’ under the balance — the balance crossed the ‘Time account upper bound’ or ‘Time account lower bound’ on the person’s employment type. These flag; they never block.
‘No longer tracked — balance frozen until paid out’ under the name — their employment type stopped tracking a time account. The standing balance stays put until HR settles it.
Tip
Nobody listed at all? A time account starts when the employment type has ‘Track time account’ on and the person has a ‘Time account start’ date. The empty state says as much.
The night-work credit selection#
Click ‘Night-work credit’ at the top right. It is a different table, not a column layout of the first one — the credit is a separate account and the two are never summed.
The KPI row swaps ‘In minus’ and ‘Outside bounds’ for ‘Credit held (h)’ and ‘Overdue’. The columns are fixed here — ‘Manage columns’ doesn’t apply:
Person
Employment type
Opening credit (h)
Accrued (h)
Taken (h)
Adjustments (h)
Paid out (h)
Net change (h)
Credit (h)
Overdue (h)
Take by
‘Overdue (h)’ is credit past the one-year window in which it must be taken as time off; it turns amber and stays owed. ‘Take by’ is the day the oldest untaken credit is due. See Why you got a “credit overdue” notification.
Export#
See Export a report (CSV, XLSX, PDF) for CSV, XLSX, and PDF details. Each selection exports its own file — the two kinds are never mixed.
The ‘Working time’ export uses machine-style field names rather than the on-screen headers, and adds four columns the table doesn’t show: min_bound_hours, max_bound_hours, bound_breach, and tracked. The person column is last_name_first_name.
The ‘Night-work credit’ export follows the same naming, ending in credit_hours, overdue_hours, and take_by.
Backdated night-work deductions protect every later recorded ledger balance, even if a later credit restores the final total. Backdated working-time debits protect already recorded later payouts; ordinary working-time balances may still be negative. Contract edits and adjustments are ordered together so an edit preserves the balance after earlier committed changes.
Verify it worked#
Pick one person and check the arithmetic across their row: ‘Opening balance (h)’ plus ‘Net change (h)’ equals ‘Balance (h)’, and ‘Net change (h)’ equals worked plus credited absence, minus target, plus adjustments.
Two requests cannot spend the same night-work credit. Termination settles the credit that remains after earlier deductions, once the last working day has passed.