How to add a manual time-compensation adjustment

How to add a manual time-compensation adjustment#

For: Admin You’ll need: The person’s name, the date the adjustment applies to, and the signed delta in hours.

You’ll post a manual entry to a person’s night-work credit ledger — a one-off correction, a goodwill credit, or a deduction agreed with the worker. The entry carries the source ‘Manual adjustment’ so it’s distinguishable from auto-accruals on every report.

Open the form#

  1. In the sidebar, go to Company → Time & leave → Time accounts.

  2. Click ‘Create adjustment’ above the table.

Fill in the adjustment#

  1. Pick the ‘Kind’. Choose ‘Night-work credit’ for an Art. 17b correction; ‘Working time’ posts to the flextime balance instead. The choice only appears when both kinds are open to you — otherwise the form is already on the one you may write.

  2. Choose the person from the ‘People’ dropdown.

  3. Set the ‘Date’ field — the date the adjustment applies to (typically the date the underlying event happened, not today).

  4. Pick the ‘Source’. Night-work credit allows ‘Manual adjustment’ only; working time also allows ‘Payout’. Accruals, rebases and termination payouts are written by the system and are not offered here.

  5. Enter the signed value in the ‘Hours’ field — “Positive = credit, negative = deduction or payout.” Use a leading minus for debits, for example -1.5. Zero is rejected (“Enter a non-zero number of hours…”). On night-work credit a deduction must preserve the balance on that date and every later ledger date. The form refuses a deduction that would overdraw any of those balances and names the hours available.

  6. Type a short explanation in the ‘Note’ field — payroll and the worker will see it on the row.

  7. Click ‘Save’.

Verify it worked#

You’re returned to the ledger. The new row appears at the top with ‘Manual adjustment’ as its source and your note visible. The person’s running balance updates immediately.

Tip

Reverse a manual adjustment with an opposite-signed adjustment and a note explaining why. The reversal must also preserve protected later balances. Never delete an audit row.