How to approve a leave request

How to approve a leave request#

For: Manager | Admin You’ll need: A leave request with status ‚Pending‘.

You’ll move a request from ‚Pending‘ to ‚Confirmed‘ — booking the hours, putting the absence on the calendar, and stamping the audit trail.

Open the request#

  1. In the left sidebar, go to Company → Leave requests.

  2. Click the row of the ‚Pending‘ request you want to approve.

Approve#

  1. (Optional) In the ‚Admin notes‘ textarea, add context for your decision.

  2. Click ‚Approve‘.

  3. In the ‚Approve leave request?‘ dialog, click ‚Approve leave request‘ to confirm.

Bemerkung

For sick-leave requests, if a prior spell falls inside the policy’s linking window, an alert and a ‚Link to prior illness spell‘ checkbox appear above the buttons. See How to link a sick request to a prior illness for the full flow.

What happens#

  • Status flips to ‚Confirmed‘.

  • A leave-balance transaction is written to the ledger — BOOKING for balance policies, SPELL_OPEN for spell policies. Hours are deducted from the worker’s balance.

  • A calendar event spawns on the schedule for the request’s date range, so the absence shows up everywhere shifts and coverage are read.

  • ‚Reviewed by‘ and ‚Reviewed at‘ are stamped with you and the current time.

Verify it worked#

The request reloads with a green ‚Confirmed‘ badge. The buttons collapse to ‚Revoke‘ in case you need to reverse it later. Open the How to view the leave ledger and you’ll see the new transaction at the top, with the hours signed negative.