How to link a sick request to a prior illness#
For: Manager | Admin You’ll need: A ‚Pending‘ sick-leave request on a spell-tracking policy with a configured linking window. See EFZG §3 spell linking.
You’ll mark a new sick spell as a continuation of an earlier one rather than a fresh entitlement, when the two fall inside the policy’s EFZG §3 linking window.
Open the request#
In the left sidebar, go to Company → Leave requests.
Click the row of the ‚Pending‘ sick request you want to review.
Spot the linking alert#
If a prior spell for this person ended inside the policy’s linking window, an alert appears above the action buttons:
This person had a recent illness within the linking window. You can link this request as a continuation of that spell.
A ‚Link to prior illness spell‘ checkbox sits below the alert with the prior spell’s date range shown for reference.
If no prior spell qualifies, no alert appears — approve normally per How to approve a leave request.
Link and approve#
Tick the ‚Link to prior illness spell‘ checkbox to mark this absence as a continuation.
(Optional) Add context in the ‚Admin notes‘ textarea — doctor’s note reference, conversation with the worker.
Click ‚Approve‘.
In the ‚Approve leave request?‘ dialog, click ‚Approve leave request‘ to confirm.
If you decide the new request is a separate illness instead, leave the box unticked and approve normally — Shiftavo will open a fresh spell.
What happens#
Status flips to ‚Confirmed‘.
A
SPELL_EXTENDtransaction is written instead of aSPELL_OPEN— the original spell’s continued-pay clock keeps running rather than restarting.The calendar event spawns and reviewer stamps are written exactly as in a normal approval.
Verify it worked#
The request reloads with a ‚Confirmed‘ badge. In the How to view the leave ledger, the new row is tagged as a spell extension and references the original spell.