How to approve a time entry#
For: Manager You’ll need: A time entry with status ‚Submitted‘ in an open company period.
You’ll move a single row to ‚Approved‘ — the final state before payroll. Approval stamps the audit trail with your name and the time, so reports and exports can rely on it.
Approve the row#
In the left sidebar, go to Planning → Management → Timesheet.
Find the row you want to approve.
Click ‚Approve‘ on the row.
What approve does#
If the row still has no clock-in or clock-out, Shiftavo marks it auto-attended using the scheduled times.
The status flips to ‚Approved‘.
The audit fields (approver and timestamp) are stamped.
Tipp
You can skip the submit step if you’re approving in bulk — see How to use bulk actions on the timesheet. The single-row Approve button assumes you’ve already submitted the row.
Verify it worked#
The row’s status badge reads ‚Approved‘ and shows the approver’s name on hover. The row appears in payroll and approval reports.
Locked periods#
If the company period is closed, the row shows a „locked“ banner and Shiftavo refuses to approve. See What a locked period looks like on the timesheet.